Privacy Policy

PolarisQB recognizes privacy and security as being a concern for most individuals. This privacy policy describes how PolarisQB, LLC and its corporate affiliates (“PolarisQB” or “we”) collect, use, share and transfer your personal information.

Please read this privacy policy carefully before providing any personal information to us. PolarisQB reserves the right to modify this privacy policy at any time by posting the changes on this website (defined below).

We receive and store any information you provide to us including information you enter on our website. As used herein, “website” means any website operated or managed by PolarisQB. This website collects personal information that visitors voluntarily provide to this website. Typically, visitors provide personal information to this website to request a service of PolarisQB. For example, visitors to this website are asked to provide personal information, such as name, title, institution, address, email address and other contact information, when they request a quote for PolarisQB services, partnership agreements, or software, initiate a new account, register for a webinar or campaign, or send PolarisQB an email message via any of the links on this website. Visitors with a logon account are required to provide their email and password before they are permitted to access certain features, such as downloading PolarisQB software or consulting our support documentation. From time to time, visitors may also be invited to respond to an optional survey or questionnaire on this website.

This privacy policy also covers information collected from individuals who are interested in an employment position with PolarisQB (Applicants). Applicants may submit their information either through the online application forms accessible on our website, or by sending us an email with information they deem relevant (e.g., resume, cover letter). Online application forms contain a number of required, mandatory fields, which Applicants must complete in order to create a profile and apply for a position, namely: email, password, first name, last name, source where the Applicant found out about the position, eligibility to work, highest education level, and resume upload. We ask that, as an Applicant, you avoid submitting information which may qualify as sensitive information under applicable law, except where the collection of such information is legally required or authorized (e.g., if you decide to become part of a voluntary equal opportunity initiative for your own benefit, such as by completing the Voluntary Equal Opportunity Questionnaire during your application), such as: information on race, ethnicity, sex life or sexual orientation, medical or health information (including disability status), genetic information or biometric information (for the purpose of unique identification), political opinions, religious or philosophical beliefs, trade union membership, judicial data such as criminal convictions and offenses, or other information that may be construed as sensitive under applicable law.

Information about your computer and Internet browser is also automatically collected by our web server and by third-party servers that provide website analytics services to PolarisQB. This information includes your IP address, domain name, browser type and version, operating system, access times and referring website address. We use JavaScript and/or may place “Web beacons” (also known as “clear gifs”) on our Web pages to help us collect this information. PolarisQB generally uses this information to measure the usage of this website (such as the number of visitors, average time spent on this website, and pages viewed), and to improve this website’s content.

Like most websites, our website makes limited use of cookies to enable basic Web functions. Our website’s cookies store information on the hard drive or in the memory of a visitor’s computer. The cookies issued by our website to a visitor’s browser allow us to compile usage statistics for this website and keep track of user preferences for this website. For visitors with a logon account, the information stored in the cookie also permits our website to verify the visitor’s logon name and password, in order to enable access to the password-protected portions of this website.

You have choices with respect to cookies. By modifying your browser preferences, you have the choice to accept all cookies, to be notified when a cookie is sent, or to reject all cookies. Please note, however, that if you choose to reject all cookies, this website will have no means to verify your logon account, and you may not have acces to any password-protected areas of this website. When you provide personal information on this website, you are submitting that information to PolarisQB.

We collect and process information about you for the following reasons

• Because you voluntarily provide this information;
• Because this information is necessary to take steps at your request prior to entering into an employment or internship;
• Because this information is of particular importance to us and we have a specific legitimate interest under law to process it;
• To comply with a legal obligation; or
• Where necessary to protect the vital interests of any person.

Where the processing concerns information you voluntarily provided to us, or the processing is based on your consent, you may withdraw your consent at any time.
PolarisQB uses your personal information in order to manage your account, to process your registration, orders and bills, to respond to your questions and specific requests and to support PolarisQB software and its licensees and users. We use the information you provide to us to design new products and improve existing products, and to provide you with information, advice and purchase recommendations. We may also use your personal information to preserve our other legitimate interests, for example, for PolarisQB’s administrative purposes, aggregate management reporting, internal training, and as generally required to conduct our business within PolarisQB.

We may also use the information we collect to inform you of other products and services available from PolarisQB LLC. You may receive a communication from us by email or direct mail. If you do not want to receive such information, simply follow the directions contained in each such communication to remove your name from our mailing list. You may also contact us at unsubscribe@PolarisQB.com.

Finally, PolarisQB may research our users’ demographics and interests based on the information provided to us. We do this to better understand and serve our users. PolarisQB may share this data with our business partners.

When collecting information about Applicants, PolarisQB only processes information that is strictly necessary for the purpose of assessing the Applicant’s eligibility and fitness for the employment position that the Applicant applies for. We kindly ask that you not send us any information that is not directly relevant to this purpose.

PolarisQB may also use and share personal information as we believe to be necessary or appropriate: (a) under applicable law, including laws outside your country of residence; (b) to comply with legal process; (c) to respond to requests from public and government authorities including public and government authorities outside your country of residence; (d) to enforce PolarisQB’s terms and conditions; (e) to protect PolarisQB’s operations or those of any of our affiliates; (f) to protect PolarisQB’s rights, privacy, safety or property and /or that of our affiliates, you or others; and (g) to allow PolarisQB to pursue available remedies or limit the damages that we may sustain.

Sharing your personal information may include transferring personal information to other countries (including countries other than where you are based that have a different data protection regime than is found in the country where you are based). If you are located in the European Economic Area (the “EEA”) this may include countries outside of the EEA.

Visitors who register online for PolarisQB’s symposia and webinars will have their personal contact information included on an attendee list that may be shared with the event’s sponsors (if any), and possibly with other meeting attendees. Event attendees may therefore be contacted after the event by the event’s sponsors and others.

PolarisQB may also share personal information in special cases when we have reason to believe that disclosing this information is necessary to identify, contact or bring legal action against someone who may be violating our website’s Terms of Use or may be violating PolarisQB’s or other’s rights or causing injury to or interference with PolarisQB’s or other’s property. PolarisQB may also share or access personal information if required or permitted to do so by law or when we believe in good faith such action is necessary to comply with the law, respond to claims or comply with legal process served on PolarisQB. Personal information may be shared to a third party as part of a merger, acquisition, financing, or sale of company assets, as well as in the event of an insolvency, bankruptcy or receivership in which personal information could be assigned or otherwise transferred to one or more third parties as one of the business assets of PolarisQB. PolarisQB may also share aggregated user statistics in order to describe our website to prospective business partners, advertisers, and other third parties, and for other lawful purposes.

PolarisQB will retain personal information for the period necessary to fulfill the purposes outlined in this privacy policy unless a longer retention period is required or permitted by law. PolarisQB may also retain your information for the purpose of considering whether your skills are suitable for other opportunities. If you do not wish us to do this, please contact us at unsubscribe@PolarisQB.com. We may remove personal information for inactive accounts from our database, subject to any applicable legal or regulatory obligations. Furthermore, PolarisQB may delete personal information about you (including your CV/résumé) from our database at any time and without providing any reason. Therefore, please retain your own copy of the personal information provided to PolarisQB.

If you do not want to receive email or direct mail from PolarisQB, simply follow the directions contained in each such communication to remove your name from our mailing list. You may also contact us at unsubscribe@PolarisQB.com.

We will try to comply with your request(s) as soon as reasonably practicable. Please also note that if you do opt-out of receiving marketing-related emails from us, we may still send you important administrative messages, and you cannot opt-out from receiving administrative messages.

Certain pages on our website use Secure Sockets Layer (SSL) encryption technology to encrypt the data submitted to our website. The SSL protocol provides server authentication, data integrity, and privacy on the Web. Your web browser will usually indicate, with a “padlock” icon, or by a similar means, when the information that you are submitting to our website is SSL-encrypted.

Whether or not it is encrypted, no data transmission over the Internet can be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, PolarisQB cannot ensure or warrant the security of any information you transmit to us or from our website, and therefore you use our website at your own risk. Once we receive your transmission, we use our best effort to ensure its security on our systems.

As a global company, PolarisQB has users all over the world. When you give PolarisQB personal information, that information may be sent electronically to servers outside of the country where you originally entered the information. In addition, that information may be used, stored and processed outside of the country where you entered that information. Whenever PolarisQB handles personal information, regardless of where this occurs, it takes steps to ensure that your information is treated securely and in accordance with the relevant Terms of Use and this privacy policy.

If you would like to view, correct, change or remove any personal information you have provided, please send e-mail to personal@PolarisQB.com, contact us at IT Department, 212 W Main St Suite 200 PMB 205, Durham, NC, 27701.

In your request, please make clear what personal information you would like to have changed, whether you would like to have your personal information that you have provided to us suppressed from our database or otherwise let us know what limitations you would like to put on our use of your personal information that you have provided to us. For your protection, we may only implement requests with respect to the personal information associated with the particular email address that you use to send us your request, and we may need to verify your identity before implementing your request. We will try to comply with your request as soon as reasonably practicable.

Please note, however, that certain personal information may be exempt from such access, correction and deletion/suppression requests pursuant to applicable data protection laws or other laws and regulations. Also, please note that we may need to retain certain information for recordkeeping purposes, and that some residual information may remain within our databases and other records and will not be removed.

You may lodge a complaint about the way we process your personal information with a supervisory authority of your country or region.

This website may contain links to various third-party websites. These sites may provide additional information, goods, services and/or promotions. These sites are owned and operated independently of PolarisQB and have their own separate privacy and data collection practices. Any information you provide to a third-party website will be governed by the terms (if any) of the privacy policy of such third-party website, and PolarisQB encourages you to review and understand the privacy practices of a third-party website before providing it with information. PolarisQB is not responsible for the content or policies of any third-party websites to which this website links. PolarisQB EXPRESSLY DISCLAIMS ALL LIABILITY FOR THE CONTENT OR POLICIES OF ANY THIRD-PARTY websites TO WHICH THIS website LINKS.

If you have questions or requests, please feel free to contact us at personal@PolarisQB.com or 212 W Main St. Suite 200 PMB 205, Durham, NC 27701